The goal of SMART4ALL Platform (including Networking, Marketplace, Matchmaking and communication lists) is to create a network and connect professionals to grow. To achieve it, we collect and process both personal data and data connected to your business. SMART4ALL consortium, represented by University of the Peloponnese, acts with respect to the right of any person to protect its privacy. We are transparent about the data we collect, how we use them and with whom we share them. We respect your right to choose what you want to share. The protection of your privacy is a commitment for us and we always follow the applicable data protection rules.
This Privacy Policy applies when you use our Services and constitutes an integral part of our Terms of Service . The provisions of the Terms of Service shall be applied accordingly. Please read the Terms of Service for the explanation of definitions being provided at this Privacy Policy. If the User does not agree with this Policy, it is asked to refrain from using the Platform.
The controller of your personal data is the University of the Peloponnese (Erythroy Stavroy 28 & Karyotaki, 22131, Tripolis, Greece, www.uop.gr). In all matters regarding personal data, you can contact us using the following email address: privacy@esda-lab.gr In case of open calls the data controller is the open call organizer. In case of Networking, Marketplace, Matchmaking and communication lists the data controller is the University of the Peloponnese.
In connection with the use of the Platform by the User, University of the Peloponnese processes personal data in the scope necessary to provide particular services offered, as well as information about the User’s activity on the Platform. The detailed purposes of processing personal data during the use of this Platform by the User are described below.
Platform is not a storage service. We have no obligation to store, maintain or provide you a copy of any content or information that you or others provide, except to the extent required by applicable law (in particular GDPR rules).
If the User posts on the Platform any personal data of other people (including their name, address, telephone number or e-mail address), they may do so only on condition that they do not violate the applicable law and personal rights of such persons.
Members of the SMART4ALL Platform might share their professional identities, engage with communities within Networking, Marketplace, Matchmaking and communication lists, exchange knowledge and their experience, post and view relevant content, find business and funding opportunities. Content and data of the Services are not viewable to the non-Members as a rule. The only exception is that the name of the Members choosing to participate at the Networking service will be viewable to Users. The name of the Members is usually a name of an organization participating thus no personal data regulation applies. In any other case in order to provide you the possibility to participate in the networking map, your name is necessary to appear, or else our service of Networking cannot be provided if others cannot find you.
We process only those personal data that are necessary to achieve the following described purposes. We process personal data where we have a lawful basis about the data processing. Unless otherwise stipulated at the time of collection of personal data, the legal basis for the processing of such data is one of the following: consent (where you have given consent), contract (where processing is necessary for the performance of a contract with you – to deliver the services you have requested) and “legitimate interest” (provided that our interest does not exceed the rights and freedoms of the data subject).
Where we rely on your provided consent to process your personal data, you have the right to withdraw it at any time and where we rely on legitimate interest, you have the right to object.
We may disclose Users’ personal data to the trusted recipients, such as IT services provider, hosting (who provide services to us), marketing agencies (in the field of marketing services) of the European Commission, project partners. In such cases, depending on the circumstances, the data controller will ensure e.g via contractual provisions that the access of these parties is being done with due observance of the applicable data protection legislation. We might be obliged to provide your personal data to official authorities if law requires it.
In case you choose to provide your personal data to other Members / Users via our Platform we are no longer deemed as data controller and we assume no responsibility. We are also not responsible of how the Users use the personal data you share as public in our Platform. Our Users must be compliant to our Privacy Policy and relevant data protection regulation and must not use any personal data received from our Platform outside of the scope of our Services. If so, we have the right to delete their Accounts and complain at the relevant Data Protection Authority
Our Services are not intended for persons under 16 years of age.
The period of data processing by us depends on the type of service provided and the purpose of the processing. The data will be deleted as soon as they are no longer necessary in relation to the purposes for which they were processed, unless otherwise provided by applicable law. As a rule, the data connected to and on your Account are processed as long as your Account is active or until your consent is withdrawn or effective opposition to the data processing is filed. If you decide to close your Account your personal data will stop being visible to others on our Platform within 15 days. We generally delete closed account information within 30 days of account closure, except as noted below. We might retain your personal data even after you have closed your account if it is reasonably necessary to comply with our legal obligations, meet regulatory requirements, resolve disputes, prevent fraud and abuse. Information you have shared with others might remain visible after you erase your Account or deleted that information from your Profile.
We apply technological and organizational means to secure your personal data. We implement security safeguards corresponding to the threats and category of personal data to be secured. In particular, we shall secure personal data against publishing to unauthorized persons, taking over by an unauthorized person, processing in violation of the law and change, loss, damage or destruction; among others the SSL (Secure Socket Layer) certificates shall be applied. The Users’ personal data shall be collected and stored on a secured server. Moreover, the personal data shall be secured by our internal procedures related to processing personal data and information security policy. However, we cannot warrant the security of any information that you send us. There is no guarantee that personal data may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.
In order to log in to the Account, it shall be necessary to provide relevant username and password. In order to ensure an appropriate level of security, the password for the Account shall exist on the Platform only in a coded form. Furthermore, registration on and logging in to the Platform shall proceed to secure https connection. Communication between the User’s device and the servers shall be encoded using e.g., the SSL protocol.
At the same time, we state that using the Internet and services provided by electronic means may pose a threat of malware breaking into User’s IT system and device, as well as any other unauthorized access to the User’s data, including personal details, by third parties. In order to minimize such threats, the User shall use appropriate technical security means, e.g. using updated antivirus programs or programs securing identification of the User on the Internet. In order to obtain detailed and professional information related to the security in the Internet we recommend taking advice from entities specializing in relevant IT services.
We undertake all necessary actions, so that our subcontractors and other cooperating entities would guarantee that appropriate security measures will be applied whenever they process personal data at our request.
For the purposes of correct operation of the Platform, we use Cookies support technology. Cookies are packages of information stored on the User’s device through the Platform, usually containing information corresponding to the intended use of particular file, by means of which the User uses the Platform. Usually, Cookies contain the address of the Internet service, date of publishing, lifetime of the Cookie, unique number and additional information corresponding to the intended use of particular file. We shall use two types of Cookies: session cookies, which are permanently deleted upon closing the session of the User’s browser and permanent cookies, which remain on the User’s device after closing the session until they are deleted. It is not possible to identify the User on the basis of Cookie files, whether session or permanent. The Cookie mechanism prevents collecting any personal data. Cookies used on the Platform are safe for the User’s device; in particular they prevent viruses or other software break into to the device. Files generated directly by the Platform may not be read by other Internet services. Third-Party Cookies (i.e. Cookies provided by our associates) may be read by an external server. The User may disable storing Cookies on his/her device in accordance with the instructions of the browser producer, but this may disable certain parts of or the entire operation of the Platform. We shall use own Cookies for the following purposes: authenticating the User at the Platform and preserving the User’s session; configuration of the Platform and adjustment of the content of pages to the User’s preferences, such as: recognizing the User’s device, remembering settings set up by the User; Cookies ensuring security of data and use of the Platform; analyses and researches of views; advertisement services. We shall use Third-Party Cookies for the following purposes:
The Privacy Policy shall pertain only to the use of the Platform and Services. However, on the Platform there may be references and links to other websites, which are not controlled us, so their separate privacy policies apply to them. Therefore, the User shall not hold us liable for the consequences of using such references.
As a data subject, you have many rights in respect to of personal data we hold on you. Under applicable laws and subject to any legal restrictions, you may have the following rights:
In order to exercise your privacy rights you can send your request at privacy@esda-lab.gr. If you believe that your privacy rights are infringed, you have the right to complaint to the relevant supervisory authority. The competent Authority for these matters in Greece is the Hellenic Data Protection Authority (Kifisias Avenue 1-3, 115 23 – Αthens, contact@dpa.gr)
This Privacy Policy may be modified at any time. The amendments shall become effective upon the lapse of 7 (seven) days from the date of their publishing on the Platform website. If we make material changes in this Privacy Policy, we will provide you notice through email, to give you the opportunity to review the changes. If the Member fails to terminate the Agreement within the said period, then it shall be assumed that it has accepted the amendments.
If you have any further questions and complaints pertaining to the manner in which University of the Peloponnese processes personal data, please contact us at the address: privacy@esda-lab.gr.